Administrative Assistant

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Job Posting
  • Full Time
  • Surrey

Shergill Transport Ltd.

Description: NOC Code: 1241

Job Title:
Administrative Assistant
$22.00 hourly for 40 hours per week (Overtime applicable after 40 hours a week)
*Travel expenses and relocation costs covered by us

Anticipated Start Date:
As soon as possible
Terms of Employment:
Permanent, Full-Time, Part Time
Number of positions: 1
Employment Conditions
Permanent, Full Time, Part Time

Job requirements



Minimum Education

High School education


No Experience required, paid on job training will be provided. Previous experience will be an asset.

Specific Skills

·         Schedule and confirm daily appointments for loads to prioritize activities for the entire day

·         Answering telephone and relay telephone calls and messages to appropriate person

·         Coordinate and ensure the smooth flow of the Emails within the different departments of the company and to the clients

·         Provide administrative support to maintain compliance standards in client dealings and retaining client files

·         Conduct administrative activities and engage in administrative processes associated with day to day activities of the business

·         Enhance relationships with the clients by making every interaction meaningful and providing administrative support to ensure clients’ needs are met. Respond to their requests by answering questions and providing an exceptional experience

·         Provide assistance to the director and other team members, coordinate the flow of information, ensuring accurate and timely delivery of administrative services, and keep the Director apprised of issues and activities.

·         Work independently and communicate with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

·         Schedule meetings with the business partners and make necessary arrangements.

·         Record and organize the entire paperwork of trucks and trailers and the loads.

·         Responsible for checking and maintaining custom clearances for the trucks to Canada and USA and perform all the related paperwork.

·         Manage invoices for the customers.

·         Manage bookings in regards to the orders received for trucks, vans and flatbeds.

·         Order SAC codes along with the office supplies and maintain the inventory; Monitor Q-Tracs regularly.

·         Set-up, operate and manage AXON software to carry out routine office procedures such as update dispatch, fleet management, billing, driver pay, fuel management and fleet maintenance etc.

·         Deal with inbound queries over telephone, email and walk-in.

·         Comply with office policies and COVID-19 work place policies.

Work conditions and physical capabilities:
Fast-paced environment, work under pressure, attention to detail

Personal suitability:
Ability to multitask, flexibility, reliability, organized, team player

Business equipment:
Electronic scheduler, MS Excel, MS Office, MS Word and Windows

Candidate must be legally entitled to work in Canada.

Office Address and work location:
12320 Old Yale Road Surrey, BC V3V 3X8

Shergill Transport Ltd.

How to Apply:
By Email:

Job posting end date : 2020-12-06
Job Posting Start Date: 2020-11-06

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